When you need liquid funds to meet the needs of a large customer purchase, purchase order financing can be an incredibly valuable tool. With purchase order financing, a lender will pay your suppliers to complete an order, and the supplier will then in turn pay you for the transaction minus a factoring fee and other costs. In short, this type of financing can ensure that your customers get the merchandise they are purchasing and that you get the profits from that purchase.

While purchase order financing can be a valuable method of making sure your transactions go smoothly, obtaining this type of financing does come with requirements. So if you’ve decided that purchase order financing is right for you, it’s important to go over a checklist of requirements before applying. 

Purchase Order Financing Requirments

Before you apply for purchase order financing ensure you meet the below requirements are able to provide the documentation associated with them.

Requirement #1 – You Must be a B2B or BTG Entity

In order to qualify for purchase order financing, you must be a business-to-business or a business-to-government agency. This simply means that you must be doing business with either another business, such as a supplier, or with a local, state or government agency through a government or municipal contract. 

Requirement #2 – You Must Sell a Tangible Product

The first requirement is that you must sell a product that can be touched and seen. This sounds obvious, of course, but what this really means is that purchase order financing cannot be applied to the sales of services, such as accounting services or medical treatments, it can only be applied to physical goods. 

Requirement #3 – You Must Meet a Minimum Purchase Order Amount

Lenders offering purchase order financing charge a factoring fee based on the amount of the transaction, so they all require a minimum purchase order amount to make the transaction worth their while. The minimum amount of the transaction varies from provider to provider, with some financing companies requiring a minimum of $50,000 while others requiring a minimum amount of up to $200,000. Therefore, you should make sure the amount you need to fulfill your order is at least $50,000 just to be able to find a purchase order financing provider. 

Requirement #4 – Your Suppliers & Customers Must Meet Minimum Credit Scores

In a purchase order financing agreement, financing companies are paying your suppliers directly then depending on them to deliver the goods or products. From there, your customers actually pay the purchase order financing company. Therefore, they will be checking the creditworthiness and reputation of your suppliers and customers before approving the transaction. The best way to meet this requirement on your end is to make sure you are doing business with reputable suppliers and accepting purchase orders from customers with good credit ratings. 

This should be simple enough if the transaction involves a single supplier and one customer, but if it involves multiple suppliers, you should check with them early. You can request a credit check from them or check their business credit through Dun & Bradstreet.

Requirement #5 – You Must Meet Minimum Profit Margin Requirements

In order to approve you for purchase order financing, the lender will want to know if you can afford the fees. The best way for them to do this is to set a minimum profit margin for the transaction. Typically, the minimum profit margin ranges between 10% to 20% depending on the lender. 

Requirement #6 – You Must Have a Minimum Time in Business

With most small business financing, you’ll need to have some time in business in order to qualify for purchase order financing. More specifically, however, is that you need to have engaged in the specified transaction with your suppliers before in order to qualify. 

Requirement #7 – Your Financial Statements

You will also need to provide your company’s financial statements such as bank statements and other balance sheet information. More importantly, however, you will also need to provide information on any contracts you have with your suppliers and clients/customers. 

Start Your Application Early

If you decide purchase order financing is right for you, you should start the application process early, as funding can take longer than with other types of financing such as a online working capital loans or revenue-based financing because more parties are involved in the transaction. 

Everyone knows the common sales phrase, “consumers buy what they see.” This means that consumers are more likely to purchase what is visually appealing, be it from a small business with an appealing storefront, a clean and well-organized business space, a modern restaurant dining room, an attractive website, or even the way your products are displayed.

However, when time wears down your business’ storefront, or you want to change the inside of your establishment or website to reflect a new product or change to your brand, renovations can be expensive and severely cut into your cash flow. Fortunately, small business owners have several renovation financing options to choose from to renovate to give your business the makeover it needs. Financing can give you the funds that you need upfront without being a drag on your working capital.

Business Renovation Financing Options

Specific types of financing are best for specific renovations and situations. If you own the building your business is housed in and your roof is 25 years old and needs replacing, for example, that may require a different type of financing than, let’s say, purchasing new equipment. Here is a list of the different types of financing you can apply for to spruce up your business.

SBA CDC/504 loan

The SBA 504 loan is an ideal option for renovating your business’ physical space or buying new equipment. Specifically, the 504 loans are meant for upgrades of major fixed assets and long-term equipment that will promote business growth and job creation in the community. It is most often used by small businesses operating in underserved communities and can be obtained through a list of SBA-approved community development corporations (CDCs).

While the rates and requirements are usually lower than a loan from traditional and alternative lenders, the average borrowing amount is typically smaller – the average loan amount is slightly under $1 million, even though loan amounts can go up to $5 million. Additionally, your net revenue must be $5 million or less after federal income taxes for the two years before you submit an application. For more information, check out the SBA’s 504 loan website.

Equipment Financing Loan

An equipment financing loan is a specialized loan in which a financing company provides you with the funds to purchase a specific piece of equipment vital to your business that will be paid back with a fixed interest rate. This type of financing is offered by both traditional banks and alternative lenders. If you’re seeking to modernize your business with new, revenue-generating equipment, this could be an ideal option.

SBA 7(a) Loan

The SBA 7(a) loan is a term loan and because the loan is partially guaranteed by the SBA, it typically offers the best rates. The loan amount can be up to $5 million and can be used for a variety of reasons, including business renovations and purchasing new equipment. It is only offered through SBA-approved lenders, and the interest rate on the loan is typically pegged to the yield of the 10-year US Treasury bond, making it one of the cheapest borrowing options for small businesses in terms of cost of capital.

The 7(a) loan, however, is one of the most difficult loans to obtain, as the requirements for obtaining one are the toughest. Applicants must have high business and personal credit scores, a detailed business plan, and a profitable business, among several other requirements. If you are approved, the funding time could take weeks. 

A Business Line of Credit

A business line of credit is an extremely versatile financing tool that gives your business a revolving credit line that can be used for any business purpose, including renovating your business. Lines of credit are offered by both traditional and alternative lenders, and you will only be charged interest on the amount you borrow. The interest rate on a line of credit is typically lower than what you’d be charged for a business credit card, and it provides you with cash to make purchases.

To qualify for a line of credit, you typically need a good FICO score (650-675) as well as a solid business credit score (65 or higher). The repayment terms on a line of credit can be tricky, however. Many line of credit providers require that it be repaid in full on a monthly or annual basis, and depending on the providor, you may be charged balloon payments and other processing fees. It is important to work out the terms of a line of credit before you take one on.

Term Loan

A term loan, also known, simply, as a business loan, is a lump sum of cash that a bank or alternative lender will provide that will be paid back with interest over the course of months or years. This type of financing can provide distinct advantages if you are looking to spruce up your business by renovating your storefront, modernizing your dining room or revamping your office or store space. A term loan usually offers a cheaper interest rate compared to equipment financing or a line of credit, and the repayment terms are at fixed intervals.

Much like with the SBA 7(a) loan, however, this type of loan is usually slightly more difficult to obtain than a line of credit, 504 loan or equipment financing. A term loan typically requires at least 2 years in business and strong credit rating and cash flow statements. Traditional banks often require a strong business plan to get approved, while alternative lenders do not.

Working Capital Loan

Working capital loans are short-term loans that often must be paid back in under a year and can be obtained only by alternative lenders. This loan provides short-term funds that can be used for immediate renovations such as fixing a leaky roof or replacing old furniture or equipment in your office or store interior. This type of loan usually has looser requirements than a traditional term or 7(a) loan. However, it is also the most expensive type of loan, as interest rates on this type of loan can be as high as 25% because approvals are usually based on less strict requirements.  

Carefully Review Your Options

If your business is in desperate need of renovations, it’s best to carefully assess your needs and estimate the cost of whatever renovations you are seeking. Carefully choose which type of financing would be best for your business based on those needs, your creditworthiness and what you are willing to pay in terms of cost of capital. If you carefully choose, the financing you receive should propel your business into the future.

Getting the equipment your business needs to operate is crucial; getting the funding you need to purchase that equipment is just as important. Obtaining equipment financing is often the key to purchasing the revenue-generating equipment you need to make your small business run, and it offers distinct advantages. Some of those being that you typically don’t have to have a down payment to purchase your equipment and that collateral isn’t required since the equipment you’re purchasing serves as the collateral.

Before opting for equipment financing, however, it’s important to run down a checklist of what you’ll need to obtain it so that you’re one hundred percent ready to apply when the time comes. 

Obtaining Equipment Financing: a Checklist of What You Need to Apply 

✔ Good Credit Scores

Just like a bank loan or line of credit, you will need a fairly strong FICO score to obtain equipment financing. While the minimum score varies with each lender, the range is usually between 650-675. Some lenders may be willing to approve equipment financing with a score as low as 625 but will charge an exorbitant interest rate, so be careful. 

The same thing goes with business credit scores. Most traditional banks and alternative lenders want to see a business credit score of at least 70 (from Dun & Bradstreet), but the required business credit score also varies from lender to lender. 

✔ Minimum Annual Revenue

When you apply for equipment financing, the lenders will naturally want to know if you’re going to earn the revenue needed to pay the back. Therefore, certain lenders – traditional banks in particular – want to see how strong your business is by requiring a minimum annual revenue. The minimum revenue will vary by lender, with some requiring $250,000 and others requiring as little as $100,000.

✔ A Strong Balance Sheet

Many equipment finance lenders will want to know that your business is profitable in order to mitigate their own risk. Therefore, almost all equipment finance lenders will require you to show them your business’ balance sheet (profit and loss statements) for the past several years.

✔ A Plan for the Equipment

Again, lenders want to mitigate risk. Therefore, most equipment financing companies will require a plan on how the equipment you’re purchasing will generate revenue. Make sure you can explain, in detail, how the equipment you are seeking to purchase will increase your profits.

✔ Minimum Years in Business

Brand new startup businesses, unfortunately, cannot obtain equipment financing, as almost all equipment finance lenders require that your business be established. Some lenders may require at least three years in business, though others require only 1.

✔ Minimum Value of Equipment

The minimum value of the equipment you’re seeking to purchase with equipment financing varies – some lenders will require that the value be at least $25,000, while others may require it to be as little as $5,000. Keep in mind,  the value of the equipment can significantly impact the interest rate.

Watch out for Bad Players!

Now that you have your checklist, it’s important that you watch out for the bad apples – financing companies and lenders seeking to gouge you with especially high interest rates or lock you into unreasonably expensive contracts. To make sure you are dealing with legitimate players dig into their reputations through online reviews. 

Every minute counts when it comes to addressing needed repairs for small business owners. If your physical business location, equipment, or commercial vehicle ends up damaged or broken down, you need to address the issue quickly and efficiently.  Because, as we all know,  each day those assets are out of commission, your bottom line suffers even more. When your business is in desperate need of funds to cover costly repairs, it’s not unreasonable to consider using business financing to get things back up and running. There are, of course, more than a few financing options available to business owners to help them quickly address the issue at hand and get back to business. Let’s explore the most commonly considered financing options by business owners to tackle repairs.

Traditional Business Loans

Taking out a traditional business loan to cover business-critical repairs isn’t usually advised.  While it may be tempting to use the lump sum that comes from most business loans to cover these costs, the time it can take to go through the application process and get the funds in-hand could be detrimental to your business. Traditional business loans, however, can be a great option if the repairs you need to make can wait – meaning, these repairs will not significantly impact revenue generation and daily operations. 

Working Capital Loans

Typically provided by online lenders and non-bank financing companies, working capital loans have a much quicker turnaround than traditional business loans from banks and credit unions. With a simplified application and minimal documentation, working capital loans can usually get funds in your bank in as little as twenty-four hours for qualified borrowers.  They do come with a higher cost than traditional business loans, but that cost should outweigh the loss in revenue you would experience waiting on approval for other financing options.   

Line of Credit

Depending on interest rates and your overall credit capacity, using a line of credit to expedite repairs for your business can be a great option. Especially when you need to make these repairs quickly. While credit lines generally have higher interest rates than traditional loans, the line itself can also serve as a safety net for your business so that you don’t have to dip into your cash reserves during emergencies such as unexpected repairs.

Before using a line of credit to cover repairs to your business, consider whether you can pay off the full amount you’ll be taking out before your billing period closes. If the price of the repairs are high enough that it could take months or years to pay off, it may be better to look for other options with lower interest rates but longer-term agreements like traditional business loan or equipment financing.

Equipment Financing or Leasing

If a key piece of equipment breaks down suddenly, it’s more than possible that an equipment financing or leasing agreement could help get your business back on its feet quickly. By taking on an equipment financing or leasing agreement, however, you won’t be repairing the equipment, but instead replacing it. When expensive machinery breaks down fully – enough to justify a replacement – equipment financing allows you to quickly replace and potentially upgrade that equipment. Especially if the equipment is insured, financing an upgrade could even be a good move for your cash flow if it lets you get up and running more quickly.  

Other benefits of replacing versus repairing with equipment financing is that qualified buyers can finance 100% of the cost of the equipment, the equipment itself acts as collateral for the financing, and the total cost of financing can be significantly more manageable than other

Revenue-based Financing

Revenue-based financing is typically used by already thriving and proven businesses looking to expedite growth and for the business owners to make bigger investments that they are confident will make even bigger returns in the future. 

Though, not its intended purpose, revenue-based financing can quickly get capital into your hands to help cover critical repairs, BUT, it can be very expensive and should only be used to cover emergency repairs that would, essentially, shut your business down completely if not addressed where the loss of revenue significantly outweighs the cost of the financing. 

Business Credit Cards

For the same reason that a business line of credit is a great lifeline in emergencies, the same can be true for credit cards. Business credit cards, however, generally have one of the highest interest rates when compared to most other financing products available today. Business credit cards, then, are best used for the most inexpensive and quickly repayable kinds of repairs.

Instead of cutting directly into your cash reserves every time a sudden repair comes up, quickly putting it on a credit card and paying it off before the end of the billing period can even be beneficial in the long run. Responsibly using your credit is great for your business credit score and, further, several business credit cards have cash back and points systems that reward regular use.

SBA Loans 

Using an SBA 7(a) loan to handle a business repair is uncommon for one key reason: they take a long time to fully pay out. In some cases, SBA-backed 7(a) loans can take up to 90 days to be approved. And anyone who has applied for government assistance in the past can tell you that (no matter the purpose) you’ll be waiting a significant amount of time between your initial application and when you have cash in the bank.  

While the SBA does offer loan programs that take less time than the 7(a), such as their express loans which can pay out within fourteen days.  if your business can’t operate during that time you should consider other options that provide a quicker way to connect with capital. However, If your business can still operate before the repairs are made, it may be worth it to look more closely at the 7(a) and Express Loan programs. 

Balance Interest and Urgency

The last thing you need when taking care of essential repairs is paying more than necessary. So, if you’re thinking about paying for a repair with financing, it’s essential that you balance the overall cost of that financing versus the cost of waiting for those repairs. Especially for infrastructure or equipment covered directly by insurance, the last thing you want to do is lose money by covering repairs through high-interest financing and paying more in the long-run.